WorkcardSystem
The Workcard System is a timesheet management solution designed to help businesses efficiently track employee work hours, manage projects,and generate reports.This system provides an overview of the system’s key features and functionalities.
Why Choose Us?
Internal and External Vendors or Service Providers can be tracked for
Reduce time wastage. Timesheets help you understand where you can optimize resources
Bill accurately. Timesheets help you in
billing accurately.
Saves money for your company.
Automate your billing
Reduce time wastage. Timesheets help you understand where you can optimize resources
Receive Daily Timecard alerts for critical Time Sensitive tasks for quick business Decisions
Introduction
The Workcard System is a timesheet management solution designed to help businesses efficiently track employee work hours, manage projects, and generate reports. This document provides an overview of the system’s key features and functionalities.
Login System
The login system ensures secure access to the Workcard platform.Users must enter their registered email and password to sign in.
Features
- Secure Authentication: Users must input their credentials to access the system.
- Password Recovery: A 'Forgot password?' option allows users to reset their password if needed.
- Can Support External Vendors and Suppliers to record work. They can be given secure access with password
Dashboard Overview
The dashboard provides a centralized view of key system metrics and user activities.
Features
- Quick Access Menus: Navigate to different sections easily.
- Recent Activity: Displays recent logs and interactions.
- User Role Management: Access permissions based on user roles.
Projects Management
The Projects Management module allows users to oversee ongoing projects, track customers, and manage email reports.
Features
- Project Listings: Displays active and inactive projects.
- Customer Management: Links projects with specific customers and their contact details.
- Backdated Days: Shows how far back timesheets can be created.
- Auto-Email Reports: Enables or disables automatic reports.
- Editing & Deletion: Allows modifications and removal of projects.
Staff Management
The Staff Management module provides tools for managing employee records, work hours, and payroll integration.
Features
- Employee Directory: List of all registered staff members.
- Role Assignment: Assigns roles and permissions based on job titles.
Creating a Staff Member
The Staff Create feature enables administrators to add new staff members to the system. This includes entering details such as name, role, and permissions.
- All Timesheet can also be Auto Approved or Manually approved base don User,
User Profile
Each staff member has a user profile wherepersonal information, job roles, and preferences are managed
Vendor Timesheets
Vendors can also be created to submit work cards for work done.Vendor Timesheets Can be approved or rejected with comments
Timesheet Management
This module tracks employee working hours and allows managers to review and approve timesheets.
Features
- Time Entry System: Employees can manually enter work hours or use an automated system
- Approval Workflow: Supervisors can review and approve/reject timesheets.
Timesheet Columns
Different columns in the timesheet provide insights into work hours, projects and approval status.
Timesheet Filters
Filters enable users to sort and search timesheet records based on various criteria such as date,project, and staff.
Grouping Timesheets by Project
Users can group timesheets based on projects to view total hours spent on specific tasks.
Grouping Timesheets by Staff
Grouping timesheets by staff members provides insights into individual work contributions.
System Management
System administrators can configure settings, manage users,and maintain data security.
Conclusion
The Workcard System is a comprehensive solution for managing employee and external Vendors work Tasks,work hours and project tracking. By leveraging its robust features, businesses can streamline workforce management and improve operational efficiency.can streamline workforce management and improve operational
Features
- System Logs: Tracks all system activities for auditing.
- Emails configuration section
Office Address
- B2-23A & B3-31 Merchant Square, PJU3, No 1 Jalan Tropicana Selatan 1, Tropicana, 47410 Petaling Jaya, Selangor, Malaysia
- sales@jiovis.com
- +603-90782503
- +603-90782504